When it comes to relocating hundreds or even thousands of miles, planning every detail is essential. One of the most critical steps in a successful long-distance move is selecting the right movers. With so many long distance moving companies offering similar services, how do you know which one to trust? This comprehensive checklist will walk you through everything you need to consider before signing on the dotted line.
✅ 1. Verify Licensing and Credentials
A trustworthy long distance moving company must be properly licensed. Always verify that the company is registered with the Federal Motor Carrier Safety Administration (FMCSA) and has a valid U.S. DOT number. This is especially important for moves that cross state lines, as it ensures the mover complies with national regulations.
You can check a mover’s credentials using the FMCSA’s online database. If a company isn’t listed, it’s best to look elsewhere.
✅ 2. Get a Thorough, In-Home or Virtual Estimate
Reliable long distance moving companies will never give you a final price over the phone without seeing your inventory. Whether in person or via video call, a visual estimate allows movers to give you a more accurate quote. This also minimizes the chance of surprise charges on moving day.
Request a written estimate and ask if it’s binding (fixed price) or non-binding (subject to change based on actual weight and services).
✅ 3. Understand Their Pricing Structure
Pricing for long-distance moves is usually based on weight, distance, and services provided. Be sure you understand exactly what is included in the quote:
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Packing materials
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Fuel surcharges
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Insurance coverage
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Storage options
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Disassembly/reassembly of furniture
Reputable long distance moving companies are transparent and happy to walk you through the cost breakdown.
✅ 4. Ask About Insurance and Liability Options
Basic liability protection is typically included, but it may not be enough to cover the value of your belongings. Ask about full-value protection, which holds the company responsible for the replacement value of any lost or damaged items.
Make sure you understand what’s covered—and what’s not—before signing your contract.
✅ 5. Review the Contract Carefully
Never sign a blank or incomplete contract. Ensure all services, charges, and terms are clearly listed. If anything seems unclear or missing, ask for clarification or request that it be added in writing.
Pay attention to cancellation policies, delivery windows, and dispute resolution procedures.
✅ 6. Read Reviews and Ask for References
Do your due diligence. Online reviews on Google, Yelp, or the Better Business Bureau can give insight into a mover’s reliability and customer service. You can also ask the company for direct references from past customers.
Look for red flags such as frequent complaints about delays, lost items, or poor communication.
✅ 7. Understand Their Logistics and Support
Good long distance moving companies are organized and communicative. Ask how they coordinate cross-country moves and what systems they have in place to track your shipment. Will you have a dedicated move coordinator? How often will you receive updates?
Communication is key to staying stress-free throughout the move.
Final Thoughts
Hiring the right moving company can mean the difference between a chaotic move and a seamless one. Use this checklist to compare long distance moving companies and select the one that checks all the boxes. Investing time in research now will save you money, stress, and headaches down the road.
